As the contracting shipper you provide half of the control document's data and you're liable for it. Issue it yourself from the office and the carrier just has to carry it on their phone.
Orden FOM/2861/2012 defines the contracting shipper as whoever directly hires the transport from the party that performs it. Not just the company that owns the goods: also a cooperative, a wholesaler-distributor, a logistics operator, an agency or a carrier that subcontracts to another.
If your company loads goods onto third-party or self-employed hauliers' lorries, it's public transport, and from 5 October 2026 each consignment must carry its electronic control document (DeCA).
Article 6 of the Order splits the document's eight data items between the two parties.
| Data item | Provided by |
|---|---|
| Name, tax ID and address of the contracting shipper | Shipper |
| Name and tax ID of the actual carrier | Shipper |
| Origin and destination of the consignment | Shipper |
| Nature and weight of the goods | Shipper |
| Special movement permit, if applicable | Carrier |
| Date of transport | Carrier |
| Vehicle number plate (and trailer) | Carrier |
| Remarks | Whoever adds them |
Unlimited documents and unlimited users, no lock-in. With 300 consignments a month, paying per document at €0.20–0.25 would cost €60–75.
Sources: Orden FOM/2861/2012, arts. 4, 6 and 7; Ley 9/2025, eighth transitional provision; Resolution of the Directorate-General for Road Transport of 5 June 2026 (BOE-A-2026-12784).
In a short call we'll find out how many consignments you send a day, what software you use for delivery notes and how DeCA fits in. We'll give you access and you can try it with your own consignments.
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Or call us: +34 959 54 07 12The regulation doesn't say who generates it: the parties can agree. But the contracting shipper provides four of the eight data items and is jointly liable with the carrier if the document isn't issued or isn't on board, unless it can prove it issued it. That's why many companies prefer to issue it themselves.
Yes. If transport is done by third-party vehicles or self-employed hauliers, it's public transport, and from 5 October 2026 each consignment must carry its electronic control document.
With your own fleet and your own goods it's private (own-account) transport and doesn't need a DeCA, although it's advisable to carry documents proving that the vehicle and the goods are yours.
Not completing the document or not carrying it on board is a serious offence under article 141.17 of the LOTT, fined at 401 to 600 euros, and each consignment counts as a separate offence.
No. Each company keeps its documents in a repository with a unique web address per document, and at checks they are downloaded with the QR code.
